Repurpose Existing Content with Microsoft 365 Copilot

Microsoft 365 Copilot isn’t just a powerful tool for generating fresh content ideas – it can also help your business unlock more value from content you’ve already created across your Microsoft 365 apps. From internal documents to HR policies and presentations, Copilot makes it easy to adapt your materials for different audiences, formats, and channels.

At Digital Bricks, we empower businesses to accelerate their Microsoft Copilot adoption — and repurposing content with Copilot is one of the fastest wins for productivity and engagement.

Let’s say you’re working on your company’s employee handbook in Microsoft Word and want to quickly leverage it for other purposes. Below are some practical examples of how Copilot can help transform that internal file into high-impact communications.

Turn it into an email

Getting every employee to read an entire handbook can be a challenge — not to mention the time investment. Instead, let Copilot pull out the key takeaways and turn them into a concise, engaging internal email. You can send it to your entire company or personalize it for specific departments, while also encouraging staff to view the full file for more detail.

Sample prompt

Can you write a short email based on this document for internal staff, also highlighting that the Code of Conduct is a new addition?

Copilots Response:

Make a presentation in PowerPoint

As you onboard new team members or prepare for an internal briefing via Microsoft Teams, Copilot can help create a clean, branded PowerPoint presentation that highlights the key sections of your handbook. It’s a quick and effective way to turn a static document into a more engaging and visual experience.

Sample prompt

Create a short presentation from [link to or attach file] that’s targeted at new hires.

Copilots Response:

Create a SharePoint announcement

Need to communicate a company-wide update or policy change? Copilot can draft a professional announcement for SharePoint based on your existing documents — saving your HR or comms team time and ensuring your message is consistent.

Sample prompt

Write a concise SharePoint announcement from the Contoso HR team explaining the main points of our employee handbook found here: [link to or attach file].

Copilots Response:

Write a LinkedIn post for external audiences

Copilot can also help take internal knowledge and repackage it for external audiences — whether you're speaking to job seekers, partners, or clients — all while protecting sensitive information and refining the message for public viewing.

Sample prompt

Write a LinkedIn post specifically talking about the four bullets under “Code of Conduct.” The target audience is potential candidates and people interested in working for Contoso who want to understand our company values. Make it fun and friendly, with emojis.

Copilots Response:

Tips and tricks

As you begin exploring Copilot’s potential to repurpose content, these best practices will help improve prompt quality and boost results:

• Be specific
  Instead of saying, “Summarize this document into an email,” try:
  “Could you summarize this document into a 2-3 sentence email for the engineering team that requires a response by end of week?”
• Provide context
  Copilot performs better with clear direction:
  “Write an X.com post based on this presentation that’s funny and uses a couple of emojis.”
• Ask clear questions
  Rather than, “Can you make an agenda from this email?” say:
  “Can you make an agenda from this email that covers who on the team is included, when we’re meeting, why this discussion matters, and key topics we’ll talk about?”
• Break down complex requests
  Tackle things step-by-step:
  “First, turn this Excel table into a pie chart. Then, make the largest section red, the second-largest section blue, and the third-largest section yellow.”
• Specify desired format
  If you want a summary, list, or paragraph, be explicit:
  “Can you summarize this OneNote notebook in bullets?”
• Indicate your preferences
  Let Copilot know your tone or audience:
  “Can you write a Threads post based on this document that’s targeting a Gen Z audience that’s likely not familiar with [company name]?”
• Provide examples
  Help Copilot get creative by showing what you like:
  “I need an image that illustrates the content of this presentation and can be used as the opening slide.”
• Ask follow-up questions
  Don’t hesitate to refine:
  “Can you shorten this presentation to five slides?”
• Be patient and iterative
  The first output might not be perfect — refine and repeat to get closer to what you need.

Ready to get the most out of your content with Microsoft Copilot?

At Digital Bricks, we help individuals and organizations unlock the full value of AI inside Microsoft 365. We offer:

• E-learning for Microsoft Copilot: Learn at your own pace with deep-dive modules on Copilot functionality, extensibility into Copilot Studio, and best practices for prompt engineering.
• Multi-license packages for organizations who want to scale AI literacy and Copilot skills efficiently.
• The Copilot Adoption Accelerator: A business-ready program for teams who want to drive structured Copilot adoption and integrate AI into their day-to-day workstreams.

Explore the future of work — powered by Copilot and guided by Digital Bricks.

Get in touch with us today to kickstart your Copilot journey.

‍